PANAJI: Streamlining the process of settlement of pension cases, the directorate of higher education (DHE) has put a system in place to ensure that the retired employees get their pension payment order on the day of retirement.
This will ensure that all the retiring employees of various colleges and higher education institutions get pension payment order on the last date of their retirement.
DHE has become the first department in the state administration to put such a system in place.
Earlier, due to lack of coordination and loopholes in the system, retired employees had to wait for at least six months to two years after retirement to get their pension order. There are a number of cases in almost all government departments where retired employees still are forced to run from pillar to post to complete the formalities of pension benefit after retirement.
However, taking serious cognisance of such delay in providing retirement benefit for long after retirement, DHE has constituted a separate pension cell in its office in Porvorim for verification of pension cases and providing guidance to the dealing hand of the colleges and university and also for coordinating with the directorate of accounts for timely settlement of pension cases.
“After taking over as director, I noticed that a number of pension cases are pending in the department for one or two years after retirement of employees for various reasons. After analysing the issues which were found to be responsible for pendency, DHE has formulated a mechanism for ensuring timely payment of pensionary benefits to the retired employees of colleges and Goa University and has constituted separate pension cell for the purpose,” director of higher education Prasad Lolyekar told this daily.
DHE has prepared a database of employees to retire within next four years and put in place a mechanism wherein pension cell will coordinate with the nodal officers appointed by colleges and Goa University and also with the directorate of accounts for timely settlement of pension cases.
First and foremost, a deadline has been set to settle the old pension cases of employees who have already retired till August 2018 and also of employees to retire in September 2018. All these old cases will be settled by September 30.
According to the circular issued by DHE, one of the requirements of the mechanism is the appointment of nodal officers by each college and Goa University as a single point of contact for better coordination.
A monthly meeting will be held of all stakeholders like dealing hand of colleges and university, nodal officers, pension cell and official from directorate of accounts to take a review of pension cases on monthly basis.
Henceforth, from month of October 2018, all the new pension cases submitted to pension cell will be issued a code number which shall be mentioned in all further correspondence by colleges and university till the particular pension case is settled. The code number will help the pension cell to track the present status of the case and also to know the complete history of the movement of a particular pension case till date and also to locate the point where the delay has accrued so that responsibility can be fixed.
Under the new system, the process for settling pension benefit will begin 18 months prior to the retirement of employees so that he or she will get pension payment order on the date of retirement.
DHE has also developed in-house software which will send alert at every stage to the concerned employees, nodal officers and head of the college/university to follow up the case if need arises.